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Health Information Technology Toolkit for Home Health Agencies

The Health Information Technology Toolkit for Home Health Agencies helps home health agencies, private duty nursing services, and home-based hospices, and other organizations providing health care services in the home assess their readiness, plan, select, implement, make effective use of, and exchange important information about the clients you serve. The toolkit contains numerous resources, including tools for hospice, telehealth, health information exchange, and personal health records.

If you offer services such as hospice in another location, like a nursing home or hospital, refer to Stratis Health's toolkits for these types of care delivery organizations.

A wide variety of HIT is available for use in home health. The HIT you choose to adopt may range from independent applications that start you off on using HIT, or are those that supplement what you already have; or they may be a comprehensive system for integrating all business and clinical aspects of home health.

A carefully constructed foundation and the right tools can mean the difference between systems that are not well-used or even add administrative burden, and those that achieve value. The purpose of this toolkit for is to provide tools, tested in this environment, that will help you plan and make the right choices, as well as to avoid having to re-invent the wheel as you plan for and implement HIT in your home health agency.

Much like a carpenter's toolbox, the HIT Toolkit supplies a variety of tools for use at different points in your HIT adoption. Each tool includes:

  • Brief statement of purpose - so you will know when to use the tool and what it should help you accomplish.
  • Instructions for use of the tool - so you will be guided in effective use of the tool.
  • Tool structure - depending on the tool itself, you may find you can customize the tool to help you perform a task or use it as a model to modify for your own needs.

The HIT Toolkit for Home Health Agencies consists of seven stages categorized into three main sections. Descriptions of the individual tools are available on the Web pages for each section. All of the tools are listed below.

  • Section 1. Adopt: Assess - Plan - Select
  • Section 2. Utilize: Implement - Effective Use
  • Section 3. Exchange: Readiness - Interoperate

Section 1. Adopt

Full section description >

1.1 Assess

Overview of Tools doc
How to Use the Toolkit doc
How to Use the Toolkit ppt
How to Use the Toolkit Webinar
HIT Project Governance doc
HIT Project Documentation doc
Clinical Leadership doc
Project Management doc
Visioning and Strategic Planning doc
Visioning and Strategic Planning ppt
Visioning and Strategic Planning Webinar
Communication Plan doc
Organizational Readiness Assessment doc
HIT Attitudes Assessment doc
Computer Skills Survey doc
Financial Assessment xls
IT Staffing Inventory doc
IT System Inventory doc
HIT Security Risk Analysis doc
Chart Review doc
Billing Review xls

1. 2 Plan

HIT Goal Setting doc
Change Management doc
Business Case: Total Cost of Ownership and Return on Investment doc
HIT Acquisition Models doc
Workflow and Process Redesign doc
Workflow and Process Redesign ppt
Workflow and Process Redesign Webinar
Chart Conversion and Pre-Load Planning doc

1.3 Select

HIT Code of Conduct doc
Vendor Selection and Understanding the Marketplace doc
Vendor Selection and Understanding the Marketplace ppt
Vendor Selection and Understanding the Marketplace Webinar
Requirements Analysis doc
Request for Proposal doc
Hardware Selection
RFP Analysis and Key Differentiators doc
Due Diligence doc
Vendor of Choice and Contract doc

Section 2. Utilize

Full section description >

2.1 Implement

Project Planning doc
Project Plan xls
Issues Management doc
Workflow and Process Improvement doc
Policy and Procedure Checklist doc
Forms and Reports Analysis xls
System Build doc
Change Control doc
Rollout and Turnover Strategies doc
Training Plan doc
Testing Plan doc
Go-live Checklist doc
Client Communications doc
Ongoing System Maintenance, Administration, and Data Quality Management doc

2.2 Effective Use

Optimization Strategies for Goal Achievement doc
HIT Adoption Milestone Results doc
Optimization Strategies for Messaging doc
Optimization Strategies for Assessment and Care Plan/Visit Documentation doc
Optimization Strategies for Resource Assignment doc
Optimization Strategies for Telehealth and Home Monitoring doc
Optimization Strategies for Use of EHR for Physician Oversight doc
Optimization Strategies for Client Education and Report Cards doc
Optimization Strategies for HIT in Quality Improvement doc
Satisfaction Surveys doc
Return on Investment Analysis doc

Optimization Strategies for Hospice Services doc

Section 3. Exchange

Full section description >

3.1 Readiness

HIE Readiness doc
Health Information Organization Goals and Governance Models doc
HIE Technology doc

3.2 Interoperate

HIE Data Stewardship doc
HIE Interoperability ppt
PHR Technology doc
HIE Policy and Procedure for PHR doc

Download all Word and Excel tools (37 MB)

Support

Stratis Health has extensive experience in working with health care facilities to help them adopt and utilize EHR systems and to prepare them for exchanging information.

For support using the toolkit, contact:
Stratis Health - Health Information Technology Services
952-854-3306, info@stratishealth.org

This toolkit was funded by Aging Services of Minnesota and its subsidiary Alliance Purchasing for use by home health agencies in Minnesota. Produced by Stratis Health.

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Aging Services of Minnesota Alliance Purchasing   Stratis Health